Virtual Data Room Features

A virtual dataroom is a platform that lets you securely store, share, and collaborate on documents. Modern VDRs include a range of features to help you manage and organize the information you keep. They include drag-and-drop as well as two-way syncing that allows you to get the room up and running in just a few minutes. Furthermore, granular permissions, printing and saving settings, tracking all actions, sophisticated questions and responses, and reporting make sure that your team is always in sync.

The most popular use-case for VDRs is that of VDR is due diligence during M&A transactions. The sell-side has to review and document the buy-side for the transaction. Both sides must perform this in a controlled atmosphere.

Other important features for a data room include

Document labels. Adding and managing labels will enable you to organize files into a folder structure which makes finding the data easier. Certain VDRs provide automatic indexing, which can make the task to organize thousands of files much faster.

Search functionality integrated. Searching in a VDR will help you quickly find the information you need, and some VDRs come with advanced features, such as an instant scroll-through viewer which can speed up document viewing. Additionally, certain VDRs allow users to filter documents by metadata or by their file extension.

Customer support. If you’re having questions about particular features or a general question regarding data synchrony how to use the data room, choose a provider who provides 24/7 support via phone, email, and in-app chat. Some providers even have teams to take care of the most complex customer requests and provide professional advice.