Board Meeting Facts
Board Meeting Facts
Some boards follow a certain agenda format simply because that’s the way they’ve always been. This can result in a lot of time wasted. While the format of board meetings isn’t a sacred cow There are a few key things to take into account to ensure that the discussions are productive.
A successful meeting relies on getting the right information to your board members well in advance. This usually means sending your board members a complete agenda prior to the meeting, so they are familiar with the topics that will be discussed. This will allow them to arrive at the meeting with the right mindset to participate in a thoughtful discussion, rather than trying to catch up as a report is being presented.
It is also a great occasion to distribute bios of board members and other pertinent documents like organizational policies, bylaws, and annual budgets ahead of time. This will help your board members be well-prepared to discuss these issues and also help save time during the meeting itself because your attendees won’t have to read through documents that could be discussed during other items on the agenda.
It is important that each item on the agenda are discussed during the meeting. Conversations with tangential topics can take up a lot of time to the meeting. If an issue is not addressed this could have lasting implications for the company. The board must also approve the draft of the minutes. This is essential to ensure that there’s no misrepresentation of the actual event as it’s being written particularly if it’s an original draft by an individual who was present at the meeting.
