Board Portals for Meetings
A board portal is an optimized digital corporate governance platform which improves the process of board meetings before, during and even after. These platforms can make meetings more efficient, enhance decision-making, and make it easier to share information between members of the executive team and directors.
Board members can review and collaborate on the materials prior to meeting through a central platform that holds all documents and communications, which includes messages, emails, and electronic signatures. This means that there is no requirement for board members to look through email threads or physical books to locate information. It will also ensure that all board members have the latest version of all materials. Modern tools for managing boards provide an additional layer of security. Documents are stored on a secure system, which can only be accessed if a member has access to their profile. This protects sensitive information from falling into the wrong hands or being buried in personal emails.
All meetings, whether in-person, virtual or hybrid require preparation. A good board portal will allow administrators to design and distribute a the complete and comprehensive board book to the board before the meeting to ensure directors have plenty of time to read it. It should also allow the creation of meeting minutes, as well as remote or hybrid meetings.
Board members are often busy, so they need a tool that allows them to prepare and take part in every meeting. Find a user interface that is as easy as it can get. It should come with built-in capabilities that allow board members to share information on topics that they are working on, and calendar integrations that permit directors to see each others’ availability and schedules in real-time.
